KINGSLAND CULTURE / DOCUMENTATION
Privacy notice.
Last updated: 10 November 2026
1. About the archive
KINGSLAND CULTURE is an independent, publicly accessible cultural archive documenting the diverse creative scenes and cultural influence of the Kingsland Viaduct, from Shoreditch to Dalston. The archive is operated by Shortwaves CIC (Company No. 17048442) and founded and supported by Nicholas James Letchford. Shortwaves CIC is the data controller for information processed by the archive. For privacy enquiries, corrections, copyright concerns and removal requests, email kingslandculture@proton.me.
2. Information we collect
When you contribute, we may collect your name or chosen public credit, email address, submitted photographs and stories, details of events, venues, dates and people, publication permissions and correspondence about your submission. Submitted material may include personal information about other people. Tally may process technical information needed to run and secure its form.
3. Why we use information
We use information to receive, review and catalogue submissions; verify permissions; preserve and publish approved contributions; contact contributors about their entries; respond to complaints and correction or removal requests; and maintain permission and moderation records. Our proposed principal UK GDPR lawful basis for routine archive operations is legitimate interests in preserving and sharing local cultural heritage, subject to a recorded assessment balancing these interests with individuals’ rights. Where required by law, we may process information to meet legal obligations. Permission to publish copyright material is obtained separately and does not replace consideration of data protection obligations.
4. What is published
Only contributions approved by the archive will be published. Published pages may show images, stories, locations, dates and the contributor’s selected credit. Email addresses and private permissions records are not published. We do not use contributor email addresses for marketing without a separate lawful basis and any required permission. We may make minor edits for clarity or formatting without deliberately changing the meaning of a contribution.
5. Where information is stored
Submission data is collected through Tally. Approved content is published on the website hosted using Cloudflare Pages. We may keep separate access-controlled archive records and backups. Authorised archive administrators can access unpublished submissions. Service providers may process information on our behalf to provide forms, hosting, storage and communications. Information may be processed outside the UK where lawful international-transfer arrangements apply. Publicly published material can be viewed internationally.
6. Retention
The archive intends to preserve approved cultural material on an ongoing basis, subject to periodic review and applicable rights. Under our proposed retention policy, rejected or withdrawn unpublished submissions will normally be deleted within 90 days of the decision, unless an outstanding dispute or other lawful reason requires more time. Publication permission records may be kept while the material remains published and for up to 12 months afterwards, unless required longer for legal claims. We periodically review contact records and delete data no longer needed. Once securely transferred, source submissions may be removed from Tally.
7. Your rights and removal requests
Depending on the circumstances, you may request access to, correction of or deletion of your personal information, object to processing, or request restriction of processing. Contact kingslandculture@proton.me. We review requests involving identifiable people in historical photographs and may temporarily unpublish disputed content. Not every request automatically requires removal; we consider applicable legal rights and exceptions. You can complain to the Information Commissioner’s Office.
8. Security and changes
We use proportionate technical and organisational measures to protect unpublished submissions and private records, including access restrictions, moderation and backups. No online system is risk-free. We may revise this notice when the project’s systems or practices change; the current version will appear here.